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The review pack for IT, data protection and the works council.

The review pack puts everything IT, data protection officers and the works council check before introducing Knowhand into one PDF: what data Knowhand stores, where it is kept, how it is protected and what Knowhand deliberately does not evaluate. Forward it, and everyone reviews the same documents.

Before the rollout
"What do we need to check before the trial?"
Download the review pack (PDF)Works council template as a Word file

PDF in English, last updated 25 September 2026
In German, to fill in and adapt (.docx)

One document, three perspectives.

The first page shows which chapters are meant for whom. Everything comes from the documents published on this website.

For IT

Sign-in without passwords, sender and addresses for spam filters and firewalls, hosting in Frankfurt, safeguards in the application and offboarding.

Chapters 1, 3, 4, 5, 11

For data protection

What data Knowhand stores, sub-processors with location and legal basis, technical and organisational measures, retention periods, export and the key points of the data processing agreement.

Chapters 1, 2, 3, 4, 6, 7, 9, 11

For the works council

No monitoring of performance or behaviour, every metric admins see, what the export contains, retention and leaving, the AI assistant off by default, employees' rights and the works council template.

Chapters 1, 2, 4, 5, 6, 7, 8, 10, 11

What the PDF covers

11 chapters and the works council template in the appendix.

  1. 1Knowhand at a glance
  2. 2What Knowhand stores and what it does not
  3. 3Hosting and sub-processors
  4. 4Technical and organisational measures
  5. 5Sign-in and account management
  6. 6AI assistant
  7. 7Employees' rights
  8. 8No monitoring of performance or behaviour
  9. 9Data processing agreement
  10. 10Works council template
  11. 11Contact and documents
  12. Appendix: works council template (German original)

The documents one by one

The PDF summarises these pages. The contract is governed by the data processing agreement and the terms as linked. Legal texts are provided in German.

Anything missing?Does your review need something else?

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